PRIVACY NOTICE

Last updated: May 28, 2026

This Privacy Notice for Emily Giannini, PLLC (doing business as Speech & Function) ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

  • Visit our website at http://www.speechandfunction.com or any website of ours that links to this Privacy Notice.

  • Engage with us in other related ways, including any marketing, clinical intake, or events.

Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at emily@speechandfunction.com.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice. You can find more details about any of these topics by reviewing the full document below.

  • What personal information do we process? When you visit, use, or navigate our Services, we may process personal data (like names, emails, phone numbers, and digital device identifiers) depending on how you interact with us.

  • Do we process any sensitive personal information? Yes. As a healthcare-adjacent practice, we collect and process necessary medical records, health insurance information, and intake data to provide speech therapy services. All health data is handled in strict compliance with professional standards and applicable healthcare laws.

  • Do we collect any information from third parties? No, we do not collect information from third parties.

  • How do we process your information? We process your information to provide, improve, and administer our therapeutic Services, communicate with you, ensure website security, prevent fraud, and comply with law. We process your information only when we have a valid legal or clinical reason to do so.

  • In what situations and with which parties do we share personal information? We share data only with our trusted operational service providers—such as our website host (Squarespace) and our secure electronic health records (EHR) billing systems. We never sell your data.

  • How do we keep your information safe? We utilize appropriate organizational and secure technical procedures to safeguard your data. However, no internet transmission is 100% secure, so data shared via public web forms is transmitted at your own risk.

  • What are your rights? Depending on your geographical location, you have rights regarding access, deletion, correction, and portability of your personal data.

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us, use our contact forms, request an appointment, or complete clinical intake documentation. This includes:

  • Names

  • Phone numbers

  • Email addresses

  • Physical billing/service addresses

  • Clinical/medical histories provided for speech therapy planning.

Information automatically collected

Some information—such as your Internet Protocol (IP) address and/or browser and device characteristics—is collected automatically by our website architecture (Squarespace) when you visit our Services.

This background technical data includes:

  • Log and Usage Data: Diagnostic, usage, and performance details that servers automatically log when you access the site (such as date/time stamps, pages viewed, searches, and error reports).

  • Device Data: Information about the computer, phone, or tablet you use to access the site, including browser type, hardware model, operating system, and Internet service provider.

  • Location Data: Imprecise location data (such as city or region) derived from your device's IP address to evaluate website geographic trends.

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your personal information for clear business and clinical reasons, including:

  • To deliver and facilitate services: Coordinating, tracking, and administering your speech-language sessions and therapeutic assessments.

  • To respond to inquiries and offer support: Replying to your website contact form messages and troubleshooting client portal issues.

  • To send administrative information: Providing you with scheduling updates, policy changes, invoice notifications, or billing receipts.

  • To request feedback: Reaching out to see how your services went or to ask for client feedback.

  • To post testimonials: Displaying public client success quotes on our website (done exclusively with the prior, explicit consent of the patient or parent).

  • To protect our Services: Monitoring for fraud, preventing security vulnerabilities, and blocking spam bots on our contact forms.

  • To evaluate usage trends: Utilizing website metrics to understand how users find our site so we can improve our digital layout and marketing.

  • To comply with legal obligations: Adhering to professional licensing standards, healthcare laws, and financial record mandates.

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We do not sell, trade, or rent personal information. We only share data in the following circumstances:

  • Third-Party Service Providers: We disclose data to trusted vendors acting on our behalf under written confidentiality contracts (e.g., website hosting platforms and encrypted clinical processing software).

  • Business Transfers: We may share or transfer information during negotiations or completion of any company merger, asset sale, financing, or business acquisition.

4. HOW LONG DO WE KEEP YOUR INFORMATION?

We maintain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Notice, or as explicitly dictated by law.

Because we operate a professional clinical practice, our data retention timelines are anchored by medical record preservation mandates. Adult health files are kept for a minimum of seven (7) years following the last encounter. Pediatric records are securely maintained until the minor patient reaches twenty-one (21) to twenty-five (25) years of age, depending on regional healthcare statutes. Non-clinical website contact inquiries are regularly purged after operational utility ceases.

5. HOW DO WE KEEP YOUR INFORMATION SAFE?

We have implemented reasonable, appropriate technical and organizational security measures to protect the data we process. However, despite our rigorous safeguards, no electronic transmission over the internet can be guaranteed 100% secure. Transmission of personal info via public channels is at your own risk, and users should always access private client networks within a secure digital environment.

6. WHAT ARE YOUR PRIVACY RIGHTS?

You have the right to review, update, or request the deletion of your personal data at any time. If we process your information based on your express or implied consent, you have the right to withdraw that consent at any moment by contacting us at emily@speechandfunction.com.

Please note that withdrawing your website consent does not invalidate previous data processing, nor does it override our separate legal and ethical mandates to preserve medical histories under health professional guidelines.

7. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers include a Do-Not-Track ("DNT") setting you can switch on to signal your online privacy preference. Because no uniform technical standard has been finalized for recognizing DNT signals, our platform does not currently respond to automated browser DNT mechanisms. Furthermore, because we do not sell or track your data across independent websites for advertising purposes, this does not negatively impact your privacy.

8. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you are granted specific rights under state-level consumer privacy laws. These include the right to know, access, correct, copy, or request deletion of your personal data.

Categories of Personal Information We Collect

The table below maps out the specific statutory categories of personal information we have or have not collected within the preceding twelve (12) months, along with our direct retention timelines.

A. Identifiers

  • Examples: Contact details such as real name, alias, postal address, telephone or mobile contact number, unique personal identifier, online identifier, Internet Protocol (IP) address, email address, and account name.

  • Collected: Yes

  • Retention Period: As long as necessary to fulfill our clinical services and comply with state medical record retention laws.

B. Personal information as defined in the California Customer Records statute

  • Examples: Name, contact information, education, employment, employment history, and financial information.

  • Collected: Yes

  • Retention Period: As long as necessary to fulfill our clinical services and comply with state medical record retention laws.

C. Protected classification characteristics under state or federal law

  • Examples: Gender, age, date of birth, race and ethnicity, national origin, marital status, and other demographic data.

  • Collected: No

  • Retention Period: N/A

D. Commercial information

  • Examples: Transaction information, purchase history, financial details, and payment information.

  • Collected: No

  • Retention Period: N/A

E. Biometric information

  • Examples: Fingerprints and voiceprints.

  • Collected: No

  • Retention Period: N/A

F. Internet or other similar network activity

  • Examples: Browsing history, search history, online behavior, interest data, and interactions with our and other websites, applications, systems, and advertisements.

  • Collected: No

  • Retention Period: N/A

G. Geolocation data

  • Examples: Device location.

  • Collected: No

  • Retention Period: N/A

H. Audio, electronic, sensory, or similar information

  • Examples: Images and audio, video or call recordings created in connection with our business activities.

  • Collected: No

  • Retention Period: N/A

I. Professional or employment-related information

  • Examples: Business contact details in order to provide you our Services at a business level or job title, work history, and professional qualifications if you apply for a job with us.

  • Collected: No

  • Retention Period: N/A

J. Education Information

  • Examples: Student records and directory information.

  • Collected: No

  • Retention Period: N/A

K. Inferences drawn from collected personal information

  • Examples: Inferences drawn from any of the collected personal information listed above to create a profile or summary about, for example, an individual's preferences and characteristics.

  • Collected: No

  • Retention Period: N/A

L. Sensitive personal Information

Protected health data, genetic parameters, precise location metrics, or private account credentials.

  • Examples: Protected health data, genetic parameters, precise location metrics, or private account credentials.

  • Collected: No

  • Retention Period: N/A

We may also collect other personal information outside of these categories through instances where you interact with us in person, online, or by phone or mail in the context of receiving help through our customer support channels, participating in customer surveys, or coordinating the active delivery of therapy.

How We Use and Share Personal Information

Learn more about how we use your personal information in the section, "HOW DO WE PROCESS YOUR INFORMATION?" We have not disclosed, sold, or shared any personal information to third parties for a business or commercial purpose in the preceding twelve (12) months. We will not sell or share personal information in the future belonging to website visitors, users, and other consumers.

Your Rights

You have rights under certain US state data protection laws. However, these rights are not absolute, and in certain cases, we may decline your request as permitted by law. These rights include:

  • Right to know whether or not we are processing your personal data

  • Right to access your personal data

  • Right to correct inaccuracies in your personal data

  • Right to request the deletion of your personal data

  • Right to obtain a copy of the personal data you previously shared with us

  • Right to non-discrimination for exercising your rights

  • Right to opt out of the processing of your personal data if it is used for targeted advertising, the sale of personal data, or profiling in furtherance of decisions that produce legal or similarly significant effects.

How to Exercise Your Rights

To exercise these rights, you can contact us by visiting https://www.speechandfunction.com/contact, by emailing us at emily@speechandfunction.com, by calling toll-free at (202) 930-1363, or by referring to the contact details at the bottom of this document.

Request Verification

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us at emily@speechandfunction.com. If your appeal is denied, you may submit a complaint to your state attorney general.

California "Shine The Light" Law

California Civil Code Section 1798.83, also known as the "Shine The Light" law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. We do not share personal information with third parties for direct marketing purposes.

9. DO WE MAKE UPDATES TO THIS NOTICE?

Yes, we will update this notice as necessary to stay compliant with relevant laws. We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

10. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email us at emily@speechandfunction.com.

11. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

You have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please submit a request to emily@speechandfunction.com or visit https://www.speechandfunction.com/contact.